We are pleased to have invited proposals for side sessions at the 2019 Carnegie International Nuclear Policy Conference, which will be held on March 11 and 12 at the Ronald Reagan Building and International Trade Center in Washington, DC.

For the past few conferences, as a service to attendees, we have made space available each morning, before the first session of the day, for participants to organize meetings on subjects of interest to the nuclear policy community. These side sessions have proved popular, often attracting between 50 and 100 conference attendees. Given the growing number of requests to host such sessions, we decided to create a more formal and transparent process for inviting and assessing proposals.

Side sessions, which are open to all conference attendees, last one hour. They can focus on any subject of interest to conference attendees, including a specific policy question or a structural challenge facing the nuclear policy community (such as gender inequality, the lack of diversity, or the need for improved professional education). Examples of side sessions can be found in the agendas from past conferences: 2017, 2015, 2013.

In assessing proposals, we will take the following into account:

  • Proposals will be evaluated in terms of the importance and timeliness of their subject matter, the quality of the proposed panelists, and the likely degree of interest to the nuclear policy community.
  • Proposals are more likely to be accepted if the proposed panels are gender balanced and diverse.
  • Proposals are unlikely to be accepted if all or most of the proposed panelists represent the same institution. They are also unlikely to be accepted if their goal is to highlight a single publication, such as a working group report—unless the panel is designed to facilitate a genuine and balanced debate about the publication’s findings, involving individuals not involved in its drafting.
  • It is unlikely that we will accept more than one proposal from the same institution (though institutions may choose to submit more than one proposal).

If you are considering submitting a proposal, please bear in mind what you can expect from us, and what we expect from you:

  • There will be no charge to the organizers of side sessions. We will provide a room with hand-held microphones and advertise the session to all conference attendees. We will also try to accommodate requests for room set-up and audio-visual equipment, but cannot make any guarantees (and we reserve the right to ask organizers cover the cost of any audio-visual equipment, other than microphones, that they request).
  • We will not provide any other forms of financial or logistical support. Organizers are entirely responsible for making all the arrangements their side sessions, including inviting and communicating with panelists, and providing us with required information by specified deadlines.
  • The organizers of side sessions must be registered conference attendees (which, in practice, means committing to register when it becomes possible to do so in the Fall).
  • Panelists do not have to be registered conference attendees. If they are not, however, they will be unable to attend any part of the conference, except the side session in which they are speaking.
  • We will not provide free conference registration, under any circumstances, to the organizers of side sessions or to panelists at side sessions.

The call for proposals is now closed. Late submissions will not be considered.